Administrative Assistant / Corporate Secretary
Location: Luxembourg
Contract Type: Permanent
Working Model: Hybrid (3 days per week in the office)
Working Hours: Full-time (40 hours per week)
The salary range for this specific role will be € 45.000 – € 55.000 gross per year.
The final salary will be determined based on relevant skills, experience, and role scope, in line with our objective and gender-neutral compensation framework.
About the Role
We are looking for a proactive and detail-oriented Administrative Assistant / Corporate Secretary to join our team in Luxembourg. In this role, you will provide corporate administration and operational support to a portfolio of client entities, ensuring that all activities are conducted accurately, efficiently, and in compliance with applicable regulations and internal procedures.
This is an excellent opportunity for a candidate looking to further develop their career within an international corporate, legal, fiduciary, or financial services environment.
Some of the things you’ll be doing:
- Maintain corporate records and statutory files for a portfolio of client companies in accordance with legal requirements and internal procedures.
- Assist with the preparation, review, and execution of payment instructions and related administrative processes.
- Coordinate administrative formalities, including liaising with notaries, government authorities, tax administrations, legalisation bodies, and the Luxembourg Trade and Companies Register where applicable.
- Draft, prepare, and process various corporate documents, resolutions, correspondence, reports, and other legal or administrative documentation.
- Support accounts receivable activities, including the follow-up and collection of outstanding client invoices.
- Assist in the timely execution of corporate actions, transactions, and financing-related activities.
- Prepare and coordinate statutory filings, including annual accounts and other required corporate filings.
- Organise and coordinate client meetings, ensuring a professional and welcoming experience for clients and stakeholders.
- Support the preparation and administration of board meetings, including logistics, documentation, and follow-up actions.
- Work closely with colleagues across different departments to ensure high-quality client service delivery.
What technical skills, experience, and qualifications do you need?
- Secondary school diploma or equivalent qualification.
- 1-3 years of relevant experience within a corporate services, fiduciary, legal, tax, trust, or financial services environment in Luxembourg.
- Fluent in English, both written and spoken. Knowledge of French, German, or Luxembourgish would be considered a strong advantage.
- Excellent organisational and time-management skills with strong attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced international environment.
- Strong interpersonal and communication skills with a client-focused approach.
- Proactive, positive, and solution-oriented mindset.
- Strong team player who enjoys collaborating with colleagues and building effective working relationships.
- Good command of Microsoft Office applications, particularly Word, Excel, and Outlook.
About Us
CSC is a global business, legal, and financial services company based in Wilmington, Delaware, USA, providing knowledge-based solutions to clients worldwide. We have offices and capabilities in over 140 jurisdictions in the Americas, Europe, Asia Pacific, and the Middle East, and more than 8,000 colleagues. We are the business behind business.®
Visit our careers site to learn more about CSC and our commitment to our clients, communities, and each other.
CSC is committed to creating a feeling of belonging through a diverse and growth-oriented environment where everyone is valued.
CSC colleagues have global career opportunities and excellent benefits, including annual success-sharing bonuses or commission plans based on individual performance. To learn more, visit cscglobal.com/service/careers.
We offer a range of support to colleagues with disabilities, ensuring people have the necessary resources to thrive in their roles. We encourage candidates to work closely with our talent acquisition partners to convey their specific needs. Our commitment to accessibility reflects our broader dedication to diversity and belonging,
CSC only accepts resumes from employment agencies that are part of our approved supplier program. Resumes submitted from other agencies either to talent acquisition, our hiring leaders, employees, or through any other mechanism other than our supplier process, will not be eligible to claim related fees and the submitted resumes will be considered property of CSC.
We encourage candidates to apply directly to our website and not through third-party sources.
Disclaimer: The information above describes the general nature and level of work performed by employees in this role. It is not intended to describe all duties, responsibilities, and qualifications.
- CSC is a great place to work with smart and dedicated people.
- We have won several employer recognition awards, including Top Workplace USA, Great Places to Work India, and Built In’s Best Places to Work.
- We offer fulfilling work and career opportunities. Most positions are filled with internal moves and employee referrals.
- Employees are eligible for Success Sharing, bonuses, or commission plans based on role and individual performance.
- CSC offers a competitive and comprehensive benefits package that includes annual leave, tuition reimbursement, referral bonuses, and more.
- As business needs allow, CSC offers hybrid or remote work schedules in alignment with local regulations. Specific details for this position will be discussed during the interview process.
