The Administrative Assistant supports sales leaders with calendar management, travel coordination, expense reports, meeting organization, and special projects.
Available Locations: Austin, TX
About the Role
We have multiple openings for an Administrative Assistant to support various leaders on our Sales Team. We are looking for a dynamic and dedicated candidate with 3-5+ years of experience supporting Director or VP level Executives. Candidate must be comfortable with multi-tasking and prioritization in a fast-paced environment with close attention to detail, accuracy, and timeliness.
Responsibilities
- Manage and organize calendars for two Sales Leaders
- Expertise in Google Suite (Sheets, Slides, Gmail is a must)
- Coordinate international / domestic travel (including visa and passport needs)
- Prepare and manage expense reports
- Coordinate both internal and external meeting needs
- Assist with special / ad-hoc projects as needed
- Submit vendor contracts and Purchase Orders (POs)
- Coordinate / assist with event planning as needed
- Assist with live meetings (greeting attendees, ensuring backend operations run smoothly)
Requirements
- 3-5+ years of experience as an Administrative Assistant
- Strong written and verbal communication skills
- Detail oriented
- Strong sense of urgency and proactiveness
- Strong organizational skills
- Ability to manage their own time with limited or no supervision
- A "no task is too small" attitude
- Ability to hit the ground running and take charge of the position
- Start-up background is a plus
Top Skills
Google Suite
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