CDI Administrative Assistant (Fixed Term 12 months)

ROLE SUMMARY
All over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values diversity and where all colleagues are energized and engaged and have the ability to impact the health and lives of millions of people. Pfizer, a global leader in the biopharmaceutical industry, is continuously seeking top talent who are inspired by our purpose to innovate to bring therapies to patients that significantly improve their lives.
The CDI Administrative Assistant will be responsible for providing administrative support to the Pfizer Thessaloniki Site and Center for Digital Innovation Leader. The role involves leading/supporting some project initiatives as well as day-to-day administrative responsibilities. The duration of the contract will be 12 months.
What You Will Achieve
In this role, you will:

• Provide comprehensive administrative support to Site Lead, including managing records, verifying data, responding to emails, and scheduling meetings.
• Serve as the key point of contact for administrative activities, ensuring smooth operations within the team.
• Manage Site Lead calendar
• Manage Site Lead expense reports
• Organize group activities for Site Lead team (dinners, teambuilding activities etc)
• Create & maintain DLs.
• Coordinate with external stakeholders, in cooperation with Communications Team and Embedded Innovation Team, for Site Lead participation in external events (invitation/links, send presentations, short bio etc)
• Manage Global visitors process in cooperation with Site Operations team
• Support Site Lead and CDI LT in the organization of on-site events and visits (invitations, visitors access, catering, tour set up etc)
• Liaise with travel agency to arrange Site Lead travelling (air tickets, accommodation etc)
• Liaise with agency for the organization of large-scale off-site events (venues, F&B, accommodations, tickets etc)
• Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls.
• Raise POs for CDI colleagues Mobile Refresher or new Hirings Mobiles & Home Equipment
• Assist CDI colleagues on raising PO if it is needed for Event Meeting per DLT line (upon confirmation CDI Finance Lead)
• Gather/collect, track, verify team information including organizational assignments/tasks, status, supplies needed, etc.

Here Is What You Need (Minimum Requirements)

• Minimum of a bachelor's degree required
• Demonstrated working experience as an executive administrative assistant or coordinator experience
• Proficiency in executing administrative tasks, including demonstration of high-quality work delivered on time
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Teams, and OneNote
• Detail-oriented approach to work with strong organizational skills and follow-through
• Excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of management
• Problem-solving mentality, including resourcefulness and ability to work across functions (i.e., finance, IT, facilities, site management) to resolve issues as they arise
• Proven ability to prioritize activities and work independently, including handling multiple tasks with tight deadlines and working well under pressure
• Excellent attention to detail, time management, organization, and prioritization skills.
• Self-starter, proactive, solution-seeking attitude, anticipates team needs and actively identifies opportunities
• Ability to work effectively in a team-based environment and partner with internal/external stakeholders.
• Strong English capabilities

Bonus Points If You Have (Preferred Requirements)

• Prior experience as an Administrative Assistant supporting executive leadership in a global organization
• Knowledge of the pharmaceutical industry and healthcare environment
• Experience in training others and providing guidance to the team
• Strong organizational skills and the ability to manage multiple tasks simultaneously
• Proactive approach to work and the ability to initiate follow-up actions

Work Location Assignment: Hybrid
Purpose
Breakthroughs that change patients' lives... At Pfizer we are a patient centric company, guided by our four values: courage, joy, equity and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives.
Digital Transformation Strategy
One bold way we are achieving our purpose is through our company wide digital transformation strategy. We are leading the way in adopting new data, modelling and automated solutions to further digitize and accelerate drug discovery and development with the aim of enhancing health outcomes and the patient experience.
Flexibility
We aim to create a trusting, flexible workplace culture which encourages employees to achieve work life harmony, attracts talent and enables everyone to be their best working self. Let's start the conversation!
Equal Employment Opportunity
We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating this, in all its forms - allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports and empowers our employees.
Disability Inclusion
Our mission is unleashing the power of all our people and we are proud to be a disability inclusive employer, ensuring equal employment opportunities for all candidates. We encourage you to put your best self forward with the knowledge and trust that we will make any reasonable adjustments to support your application and future career. Your journey with Pfizer starts here!
Administrative
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