The Payroll Specialist will report to the EMEA North and South Payroll Team leader and will have direct responsibility for managing payrolls for multiple entities across the EMEA region, namely UK, Nordics, Ireland.
The role includes all elements of the end-to-end process for payroll and direct interface with the outsourced Payroll providers. In addition, you will be expected to demonstrate payroll expertise and develop strong working relationships with HR, the business and other back office departments together with providing a first-class payroll service.
What You Will Do
Responsible for the end-to-end payroll processing of a number of EMEA payrolls, including preparation, processing, post-Payroll and tax filing, in coordination with the outsourced payroll solution provider
Maintain payroll processing system and records by gathering, calculating, and inputting data
Review data feeds from HR system, ensuring fixed data changes are made in the payroll system and data remains consistent across the two systems
Work closely with the payroll vendor and other third parties to ensure a smooth monthly process
Provide payroll and benefits reports to HR and Finance to strict deadlines
Maintain the internal Payroll Procedures manual, updating any changes in process and documenting new processes
Respond to complex payroll questions from cross-functional departments and employees, escalating as needed
Recommend ongoing process improvements to enhance the quality/reduce the cost of Payroll services
Ensure compliance and control requirements are met and ensure the production of all external compliance reporting and deliverables are completed timely and accurately
Preparation of required reports and/or payment to government agencies, insurance companies or other organisations
Ensure all ERS/EES Pension contributions are calculated, paid and reported to the relevant investment funds timely and accurately
Support the internal audit and external audit requests as necessary
Support HR and HRBPs to help resolve Payroll related issues, employee benefits in kind, irregular payments, employee or vendor inquiries
Ensure all employee related matters are appropriately dealt with and/or escalated via HR where relevant, particularly (but not restricted to) sickness and absence recording matters required for payroll compliance
Remain current on all local regulations involving country Payrolls in your remit
Support Accountants with the Cash forecast on monthly basis and all analysis for monthly variances to Actual/Forecast to EMEA Payroll controller
What You Will Bring
Strong payroll and benefits knowledge across international payrolls, with UK payroll mandatory
Working with outsourced payroll providers and managing elements of the payroll process in accordance with local payroll compliance
Extensive technical UK payroll experience
Experience in working with payroll systems and HR business partners
Working within a highly sales-driven and fast-moving culture
Working within a software company, ideally a global organisation
Worked as part of a global Finance organisation supporting global actions and initiatives
Experience of working cross-functionally with HR on enhancements and improvements
Working with SAP HRIS, ADP Streamline
Excellent interpersonal, listening and oral communication skills
The ability to work to deadlines whilst maintaining accuracy and attention to detail
Strong customer focus
Numeracy
Handling multiple priorities effectively
Working collaboratively within a team environment and maintaining effective relationships
Highly organised and efficient
Negotiates well in difficult situations with a deep sensitivity to cultural and regional differences
Experience
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Desirable:
Skills & Abilities
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Desirable:
