Executive Assistant

Job Description
Join a leading bank as an Executive Assistant, supporting senior stakeholders with professionalism and confidentiality.
As an Executive Assistant in our dynamic banking team, you will have the opportunity to leverage your strong Executive Assistant background to manage stakeholders' diaries and everyday needs, ensuring seamless client service through effective prioritization. Your role will require flexibility and advanced assistant skills, as well as strong attention to detail and effective communication abilities. You will work collaboratively, handling multiple responsibilities, people, and timeframes, while adeptly navigating systems, policies, and procedures to support the organization's goals.
Job responsibilities

• Manages daily activities: advanced, complex diary management, high-volume email management, and professional telephone communication
• Greets clients: handles internal and external client interactions, organizes meetings and events, and collaborates with marketing teams in Europe
• Sets up meetings, conference calls, and video conferences
• Finalizes complex travel arrangements, including flights, VISAs, accommodations, and logistics, managing frequent changes and preparing itineraries
• Processes expense reimbursements, utilizes internal systems, and prepares necessary documents for client meetings
• Becomes an integral part of the business, understanding group priorities and expectations
• Assists with staff onboarding and offboarding, equipment setup, and leads ad hoc projects
• Organizes internal and client events, partnering with marketing teams
• Expected to work as part of a larger administrative group, working in partnership with other assistants to ensure cover is provided to the area at all time. Expected cover for other assistants within the group when required.

Required qualifications, capabilities, and skills

• Assistant experience, ideally supporting mid-level Directors or above
• Advanced organizational skills, ability to meet deadlines, and demonstrate proactivity and ownership
• Assertive, with the ability to make decisions independently
• Tact and good judgment in confidential situations, with proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities
• Proficiency Level of English
• Native / Bilingual in Spanish
• Polished, professional approach, calm demeanour, and ability to work under pressure

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
About Us
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
About the Team
J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.