Administrative Business Partner

About this role

Job Description

• BlackRock has a long history of service as a trusted, expert resource to governments and policymakers around the world. Since the Government Affairs & Public Policy team was created in 2009, it has steadily grown, transformed, and established BlackRock as a respected advocate for investors and the millions of retirees we serve. In recent years, that work has extended to long-term challenges such as the retirement crisis, energy security, and investment in critical infrastructure.
• This role is for an Administrative Business Partner supporting the Co-Head of EMEA Government Affairs & Public Policy based in London, and members of the team. We are looking for a great teammate with a positive, proactive attitude who is deeply motivated and able to thrive in a busy working environment with senior leaders and partnering with other administrative professionals.

Key Responsibilities:

• Demonstrate thoughtful management of team members’ time against priorities and ensuring that they are prepared for meetings, including anticipating conflicts and making recommendations regarding diary prioritisation, delegation, and organisation.
• Arrange and oversee travel (flights, hotels, cars, etc.) using Concur and anticipate any necessary background materials needed in advance of their meetings, i.e., detailed travel itinerary, directions and verified meeting/contact details
• Take ownership of key deliverables and structuring work to achieve goals, seeing the big picture and prioritising accordingly
• Reception and administrative coordination for senior leaders, including serving as the point of contact and greeter for external visitors to our office, coordinating meetings and video calls with multiple participants across EMEA time zones and calendar management for multiple team members
• Ability to handle sensitive matters with a high level of confidentiality and discretion
• Partner closely with our executive business manager and COO team to organise and handle logistics for internal/external meetings, team events, strategy sessions, and town halls
• Ability to demonstrate flexibility and problem-solving skills to adjust and prioritise schedules based on last-minute changes
• Use Microsoft Word, Excel, PowerPoint, Co-Pilot and Adobe to produce presentations and regular reporting
• Process gifts & entertainment records and expenses using Concur and the G&E System
• Build and maintain good business relationships with executives and administrative staff across the organisation
• Provide additional ad-hoc reception and coordinator duties as needed

Qualifications:

• Minimum 2 years of professional / corporate or administrative experience preferred
• Experience in a dynamic corporate environment and corporate affairs or finance is a plus
• Enthusiastic, hardworking, confident and has a positive attitude
• Dedicated colleague deeply motivated, well organised, and responsive
• Communicates with a can-do attitude, while remaining agile and flexible to understanding priorities and demonstrating the ability to stay composed under pressure
• Excellent communication skills (written and verbal) and a high-level of emotional intelligence
• The ability to be forward thinking: identify what needs to be done and take action before being asked
• A proactive mindset, capable of identifying operational efficiency and implementing new procedures, approaches, and technology to make improvements across the team
• Absolute discretion and appropriate handling of highly sensitive and confidential information alongside demonstrating the highest standard of conduct, performance, and business ethics
• Proficiency working with automated expense tracking and online travel; experience using Concur preferred

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an Equal Opportunity Employer.  We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.