For the past 20 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners’ most high-profile drug and device programs.
Due to growth, we are looking for an experienced Payroll Administrator to join our Finance team at ProPharma.
As a Payroll Administrator at ProPharma, you will be processing for contractors world wide in an accurate and timely manner. Working with Umbrella’s, EOR’s & Ltd companies.
Main Responsibilities:
- Processing Payroll data collated from multiple sources.
- Providing data for external partners ensuring guidelines are met and complied with
- Communication with and management of external partners to ensure payroll is processed accurately and timely.
- Regular communication with the Planet Pharma team, along with other departments to ensure that all relevant payroll information is captured and processed efficiently.
- Purchase order’s, providing quotes and updating systems
- Billing/ invoicing to clients upon payroll completion
- Resolving invoicing queries
- Maintaining internal systems ensuring records are accurate
- To ensure all processing is documented and filed correctly.
- Managing the payroll inbox to answer more complex payroll related queries in a timely manner.
- Keep up to date with company training and learning activities.
- To support and guide other members of staff with any ad hoc duties as requested.
- Ensure that all payroll processes are documented clearly and always kept up to date.
- Support the payroll manager and other senior managers with any ad hoc duties as requested.
Necessary Skills and Abilities:
- Knowledge of payroll compliance and legislation whilst adhering to best practice methods of processing.
- Strong attention to detail and accuracy.
- Ability to prioritise shared workload and work well under pressure to meet deadlines.
- Ability to identify, investigate, and resolve discrepancies in payroll records with guidance and transparency
- Ability to manually calculate payroll data including tax deductions and any over or under payments if required..
- Good understanding of GDPR regulations to ensure sensitive payroll data is shared and stored correctly.
- Excellent communication, numerical and problem-solving skills and accustomed to dealing with external third-party managed payroll and pensions vendors.
- Good working knowledge of Microsoft applications to include Outlook, Teams, and Excel.
- Proven strengths in integrating as part of a specific team supporting other team members and working collaboratively towards common goals whilst appreciating the contribution to the wider organisation.
Education & Experience Requirements:
- Minimum of English Language and Math’s GCSEs at grade C/4 or equivalent.
- Experience of expatriate and international payroll processing would be advantageous but not essential.
- Workday experience would be advantageous.
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We celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.
All applications to roles at ProPharma are personally reviewed by a member of our recruitment team. We do not rely on AI screening tools to support our hiring process. You will always receive an outcome to your application so that you have an answer from us - whether you're successful or not.
***ProPharma Group does not accept unsolicited resumes from recruiters/third parties. Please, no phone calls or emails to anyone regarding this posting.***
