PERSONAL
ASSISTANT
JOB
DESCRIPTION
Location: Accra
Industry: Infrastructure
Reports To: Managing Director
Our client is one of the leading construction engineering
firms in Ghana, operating across multiple sectors including infrastructure,
real estate, renewable energy, and technology-driven services.
Your Role as a Personal
Assistant:
The Personal Assistant will provide
day-to-day administrative and coordination support to the Director across a
diverse portfolio of business interests, ensuring that priorities,
communications, meetings, and follow-ups are managed efficiently. This role
serves as a central coordination point, monitoring activities, tracking
commitments, and handling correspondence.
What’s in it for You:
- An opportunity to work
directly with a successful business leader and gain exposure across multiple
industries.
- Gain valuable insight into
executive decision-making in a fast-paced business environment.
- Accelerate your professional
growth in a role that offers continuous learning and broad business exposure.
Key
Responsibilities
- Manage
correspondence and follow-ups with internal and external stakeholders on
behalf of the Managing Director.
- Monitor outstanding
tasks, commitments, and action items to ensure timely completion.
- Maintain accurate
records and tracking systems for ongoing projects, assignments, and
follow-ups.
- Monitor and manage
designated communication channels, responding to routine matters and
escalating important issues appropriately.
- Coordinate
competing priorities and ensure critical issues, deadlines, and decisions
are highlighted and followed through to completion.
- Prepare, organise,
and submit documents, applications, and administrative paperwork to
external institutions and stakeholders.
- Coordinate
meetings, appointments, travel arrangements, and calendar management
activities.
- Run
business-related errands, including document submissions, collections, and
stakeholder visits where necessary.
- Handle sensitive
business, financial, and personal information with the highest degree of
confidentiality and professionalism.
- Provide
administrative support and undertake other duties as assigned.
Requirements
- A Bachelor's degree in
Business Administration or any related field.
- Minimum of 3 years of experience
working as a Personal Assistant or Executive Assistant, or similar role
supporting senior leadership.
- Strong report-writing
and business correspondence skills.
- Strong administrative,
coordination, and record-management capabilities.
- Excellent stakeholder
management and interpersonal skills.
- Excellent written and
verbal communication skills.
- Strong organisational
and time management skills, with the ability to manage multiple priorities
effectively.
- Proficiency in Microsoft
Office Suite (Word, Excel, PowerPoint, and Outlook) and scheduling/calendar
management tools.
Competencies
Confident
Communicator, Organised, Detail-Oriented, Problem-Solving, Proactive &
Professional.
